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Rent in, costs out, one ledger. Per building, every month, without a spreadsheet.

The Rent Roll writes each month’s rent from the contract. Residents pay by card, PayPal, Wise, PayPay or bank transfer; AI checks the transfer screenshots and reads the receipts; and the P&L per building comes from the same rows.

Apply for the betaP&L and deposits

Seven tabs. One ledger underneath.

01AvailabilitiesEvery unit, free now or from a date02ResidentsUpcoming, active, month-to-month, leaving soon03PaymentsOne row for every payment expected04ExpensesEvery cost, with its receipt05P/LIncome minus expenses, per building06DepositsHeld, settling, refunded07ReportsPeriod snapshots to downloadOne ledgerEvery row feeds the P/L, the deposits and the owner statement.

Rent Roll and payments

Six ways to pay, one list of who hasn’t. Most of them mark themselves paid.

Every payment is a row — rent, a move-in invoice or a charge — with its due date, method, status and the reminders already sent. Overdue rows are your follow-up list.

MethodHow the resident paysHow it’s marked paid
CardA secure card payment page. The resident’s page follows the payment and shows it as paid.AutomaticAs soon as the payment goes through.
PayPalFrom the resident portal or the booking form.AutomaticAs soon as the payment goes through.
Bank transferTransfer, then upload the screenshot from the portal.AI checkAI checks the amount and the recipient. Clear proofs are marked paid; unclear ones wait in Verifying.
WiseThe same, with the Wise receipt.AI checkThe same AI proof check.
PayPayThe building’s QR code, then the completion screen.AI checkThe same AI proof check.
CashThe resident books a cash appointment when paying; reminders stop meanwhile.By staffRecorded by staff when the money is in hand.

Switch on only the methods you accept. Residents can save a card for next time.

Rent rows write themselves

  1. 01Each month’s rent comes from the contract: rent, utilities and building maintenance, minus discounts.
  2. 02Move-in and move-out months are prorated by the day.
  3. 03Change a move-out date and the affected months re-prorate on their own.
  4. 04A repair fee can ride on next month’s rent, so the resident pays one amount.
  5. 05Rent changes — one resident or a whole building — are recorded as rate periods, so past months keep their price.
  6. 06Rent and charge reminders go out by email, and late fees are added automatically.

When AI isn’t sure

AI reads the amount, the recipient, the date and whether the transfer completed, looks for signs of editing, and flags a proof that looks like one sent before. Anything unclear stays in Verifying, with the reasons, for your team.

Each screenshot read uses 1 AI credit.

Expenses and receipts

Photograph the receipt. AI reads every line; your team approves.

Receipts are read line by line — the Japanese item name with an English translation and the tax rate of each line. Personal-looking items are flagged, and the submitter can take them off the claim.

  1. 01HousekeepingCleaners photograph receipts during a visit; they land in the building’s supplies.
  2. 02ReimbursementsResidents and house leaders submit receipts; approved amounts are credited on a month’s rent.
  3. 03PurchasesSupplier orders picked up from their order emails, with shipping and fees spread across the lines.
  4. 04Manual entriesUtilities, fees and anything else, with the receipt photo attached.

Approval decides who pays

Approving sets the expense category, and the category decides how the cost is shared with the owner. Receipts move from pending to approved, paid or rejected, with totals per month and a PDF bundle of the month’s receipts.

freee transactions

Bank transactions from freee are assigned to a building or marked as company-level. Incoming payments can settle residents’ unpaid rows, and the payer’s name is remembered for next time.

freee accounting

P&L and deposits

A P&L for every building, from the same rows. Deposits kept apart, never counted as income.

Pick the months and the buildings — one building or the whole portfolio. Income is rent, charges, move-in invoices and short-stay nights; expenses come from the expense list. Click any line to see the rows behind it.

Discounts are netted into rent
A ¥5,000 discount is ¥5,000 less rent, not an extra expense.
Short stays on their own lines
Nights and cleaning fees paid through check-in links are kept apart from rent.
Deposits are not revenue
Settlements and waiting-list deposits stay out of income; only an amount you keep counts.
The owner’s share, worked out
Under the statement: what goes to the owner after the management fee, plus master-lease payments.
Owner portal and payouts

Deposits, from booking to refund.

A deposit is collected at booking and held in trust. On a room change, the old room’s deposit is credited to the new one. When a booking is cancelled, you record a refund or keep the deposit. At move-out, the report subtracts the deductions — cleaning, repairs, unpaid items — and the rest is refunded.

  1. Report in progressFindings from the room check become deduction lines.
  2. Sent to the residentWith a window to dispute it, or as final when they have already agreed.
  3. SettledThe refund or the extra payment is recorded, and the row closes.
The move-out, step by step

Reports for owners and for your accountant. From the same ledger.

Rent Roll

Rent-roll reports

Period snapshots of residents, rents and balances. Generate one, download it, and re-download any past report.

Owners

Owner portal and statements

Statements, payouts and transfer proofs that owners open for themselves.

Owner portal

Accounting

freee

Your books stay in freee. OmniPM pulls the bank transactions in and assigns them to buildings.

freee accounting

Questions about money

Which payment methods can residents use?

Card, PayPal, Wise, PayPay, bank transfer and cash — you switch on the ones you accept. Card and PayPal payments mark themselves paid; bank transfers, Wise and PayPay are checked from the screenshot.

What happens when AI isn’t sure about a screenshot?

The payment stays in Verifying and shows your team what didn’t match — the amount, the recipient, the date or signs of editing. Someone looks and marks it paid. Clear proofs never wait.

Is OmniPM our accounting software?

No. It keeps the operating ledger: rent, costs, deposits and a P&L per building. Your books stay in freee, whose bank transactions OmniPM pulls in and assigns to buildings.

Are deposits counted as income?

No. Deposits are held in trust on their own tab, with an opening and closing balance for each period. Only an amount forfeited at settlement is counted as income.

Can we bring our current rent roll?

Yes. During setup we import residents, units, rents and deposits from your sheets, so the first month starts from the right balances.

Bring your rent roll and your receipts. We’ll connect payments and freee with you.

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