Your owners’ buildings, run and reported from one account. Statements they open themselves.
Owner portals, monthly statements, payouts and a management fee per building — on the same ledger your team already fills in. The cleaning hours, repairs and receipts your staff log reach the right owner’s statement by themselves.
Statements
Your 3 buildings · July to September 2026
Rent collected
¥4,862,000
Fees and costs
−¥995,740
Other income
¥60,000
Net payable to you
¥3,926,260
Payouts
Behind Komagome Residence’s rent
What it’s made of
Management fee · Komagome Residence
Rent, utilities and maintenance, Jul–Sep
Many owners, one account
Every owner gets a portal. You keep one account for all of them.
Add an owner, link their buildings and send the invitation. They sign in with a code sent by email — no password to forget — and read their portal in English or Japanese. A co-owner or their accountant can be added as another email on the same owner.
In each portal
Managed, master-leased or your own
Mark each building. Only managed buildings appear in an owner’s portal, and the P&L books a management fee, a lease payment or a loan repayment to match.
See what they see
Log in as any owner to check their portal before they open it.
Switch an owner off
Deactivate an owner and their access ends on their next click.
Fees and splits
A management fee per building, from the month it applies.
Each building’s rate sits on a schedule — from a month, open-ended or with an end — so a new rate in April never rewrites March. Then decide, per building, who keeps each fee and who pays each cost.
By default every operating cost is the owner’s, and house-leader discounts always are. Change any line, building by building.
Monthly statements
From the month’s work to the owner’s statement. Nobody copies a number twice.
A statement isn’t a spreadsheet you build at month-end. It is the same payments, stays and costs your team records every day, split the way each building’s contract says.
- 01
Rent and stays come in
Rent, utilities and charges from the Rent Roll, nightly stays as their own income lines. Deposits stay out of income.
Rent Roll · 46 payments - 02
Costs follow the work
Cleaning hours and supplies from housekeeping, maintenance purchases, receipts read by AI, and bank or card lines from freee — each split across up to 20 buildings or units.
freee · 12 lines assigned - 03
Your split is applied
Your fee at the rate that applied that month, your share of each fee, and the owner’s share of each cost.
Fee 12% · 4 splits - 04
The owner opens it
Any range of months, up to three years back. Every figure opens what it’s made of, down to the stays and costs behind it.
Jul → Sep 2026 - 05
You record the payment
Date, method, reference and the proof. The balance updates for you and for the owner.
Proof attached
Payouts and balance
Payouts with proof, and one balance both sides can see.
Record each payment on the day the money moves — paid to the owner or received from them, by bank transfer, Wise, cash or an offset — with the reference and the proof. The owner sees the same running balance you do: owed to them, owed to you, or settled.
Balance by month
Roles
Everyone sees what their job needs. Owners included.
Office staff run the full dashboard. Everyone else gets their own door: field staff on their phones, house leaders in the resident portal, contractors through one link, owners in their portal.
Field staff menus are switched on per person: visits, maintenance, timesheets, residents, paid holiday, errands, handbooks and sodai gomi.
AI access to resident data is granted per staff member, read-only and logged.
How access is enforcedReporting
Numbers your owners, your team and your accountant can all use.
P&L per building
Every total opens its formula.
Mitaka Garden · September 2026
Net to owner · Apr–Sep
Rent Roll Reports
Excel files, generated in the background.
A P&L sheet and a Residents sheet for the period you pick. Past reports stay listed for download.
freee
Bank and card lines, assigned to buildings.
Transactions come in from freee; staff assign each to buildings or units, and incoming transfers are matched to rent.
New owners
Property assessments from your website.
Owners describe their property — type, units, location — on your site. It becomes a contact tagged Owner Inquiry, your team gets an email, and the owner a confirmation in English or Japanese.
Guide
Owner reporting in Japan
What owners expect each month, and how to set it up.
Questions from management companies
Can one owner have several buildings?
Yes. An owner can have any number of buildings, and each building belongs to one owner. Co-owners or an accountant can be added as extra emails on the owner’s account.
Can we run our own buildings alongside owners’ buildings?
Yes. Mark each building as managed, master-leased or owned. Only managed buildings appear in owner portals; the others still get their P&L, with the lease payment or loan repayment as the cost.
How do owners sign in?
With a 6-digit code sent to their email, valid for 10 minutes — no password. The portal is in English and Japanese, and you can open it as them with Log in as.
Do owners see residents’ personal details?
No. They see each unit’s resident name, move-in date, contract end, status and rent — never contact details, IDs, payment status or deposits.
Which costs reach the owner’s statement?
Whatever the building’s split leaves with the owner. By default that is every operating cost: expenses entered or assigned from freee, maintenance purchases, and cleaning labour and supplies.
Bring your owners, buildings and fee rates. We’ll set up the first statements with you.